Microsoft Dynamics 365 Business Central Pricing Effective October 2025

Microsoft has announced a pricing update for Microsoft Dynamics 365 Business Central effective October 1, 2025. Whether you’re already using Business Central or considering a move, these changes will impact your budget and your planning.

This update doesn’t just raise subscription costs—it also increases the included storage capacity, making it an important shift to understand before your next renewal. In this blog, we’ll break down the new pricing, explain why the change is happening, and share how it affects your business.

Key Pricing Changes Effective October 1, 2025

Product Current Price (Before Oct 1, 2025) New Price (From Oct 1, 2025) Storage Increase
Business Central Essentials $70/user/month (2 GB) $80/user/month (3 GB) +1 GB
Business Central Premium $100/user/month (3 GB) $110/user/month (5 GB) +2 GB
Business Central Device License $40/device/month (1 GB) $45/device/month +0.5 GB

Why Is Microsoft Increasing Business Central Pricing in 2025?

Microsoft is adjusting Dynamics 365 Business Central pricing for three main reasons:

1. Rising Cloud Infrastructure Costs

Running secure, high-performance cloud services costs more every year. Microsoft is investing heavily in faster processing, improved uptime, and stronger security to keep your ERP running smoothly.

2. More Built-In Storage and Features

The storage boost—from 1 GB to 2 GB extra depending on your plan—helps businesses store more transactions, documents, and data without paying extra immediately. This means fewer third-party add-ons and more included value.

3. Ongoing Product Innovation

Microsoft releases regular updates to Business Central, adding automation tools, AI-driven insights, and deeper integrations with Microsoft 365 and Power Platform. These improvements require continuous investment in research and development.

How This Pricing Change Affects Current Users

If you already have a Business Central Essentials, Premium, or Device license, your monthly subscription will automatically adjust starting October 2025. This means you’ll see a price increase of $5–$10 per license depending on your plan, but you’ll also get more included storage.

For example:

  • A 10-user Essentials plan will go from $700/month to $800/month but with 10 GB more included storage.

  • A Premium plan will cost $110/user/month but include 5 GB storage per user, which could save on extra storage fees.

Should You Upgrade or Switch Plans Now?

If You’re an Existing Customer

You may want to review your licenses before October. If you’ve been considering moving from Essentials to Premium for advanced features like manufacturing or service management, locking in the current lower rate before the change could save money for the first year.

If You’re a New Customer

Buying before October 1, 2025, means you start at the current pricing for your first subscription term. You’ll still move to the new pricing when your renewal comes up, but it could give you up to 12 months of savings.

How to Prepare for the Price Increase

Here are a few steps to make the transition easier:

  1. Review Your License Counts – Remove unused accounts to cut costs.

  2. Check Storage Usage – You may not need extra storage after the October increase.

  3. Plan for Budget Adjustments – Factor the increase into your 2025–2026 budget.

  4. Consider Bundling with Microsoft 365 – You might reduce costs through license optimization.

Final Thoughts: Is Business Central Still Worth It?

Even with the upcoming increase, Microsoft Dynamics 365 Business Central remains one of the most cost-effective ERP solutions for small and mid-sized businesses. The combination of increased storage, new features, and continuous cloud innovation still delivers strong ROI—especially compared to other ERP platforms with higher starting costs and fewer included benefits.

How Navisiontech Can Help

At Navisiontech, we work with businesses to optimize their Business Central licenses so they get the most value for their investment. We can:

  • Audit your current setup to remove unnecessary costs.

  • Help you switch plans or lock in current rates before the increase.

  • Ensure your system is ready for the latest Business Central updates.

If you’re planning ahead for the October 2025 Business Central pricing update, reach out to our team. We’ll make sure your ERP costs stay under control while your system continues to support your growth.